Virgin Atlantic Media Baggage Rates and Policies

Transporting media equipment in the fast-paced world of production doesn't have to be a headache. With a clear understanding of Virgin Atlantic's media baggage policies, you can ensure a smooth and hassle-free journey from start to finish.

Virgin Atlantic stands out by offering media rates specifically for film, photography, and journalism professionals. This guide details how to qualify for these rates, manage costs, and secure your equipment, providing insight into additional benefits and savings for your media baggage transport.

Understanding Virgin Atlantic's Media Baggage Policy

Virgin Atlantic provides flexibility in how media equipment can be transported, understanding that different assignments may have different requirements. The airline outlines three primary methods for transporting such items: as hand baggage, in the seat next to you, or in the hold as part of checked baggage.

1. Hand Baggage Option for Compact Equipment

Virgin Atlantic's standard carry-on allowance often suffices for essentials like cameras and laptops, though it's vital to observe size and weight limits to ensure compliance.

• Size and Weight Restrictions: Media items must fit within the dimensions of 23 x 36 x 56cm (9 x 14 x 22 inches) and adhere to weight limits of 10kg (22lb) for Economy or Premium and 12kg (26lb) for Upper Class, allowing you to keep valuable media equipment close and secure.

2. Booking Extra Seats for Larger Items

Securing an extra seat for bulky or fragile equipment ensures safety and visibility during the flight. This option requires prior arrangement with Virgin Atlantic to ensure proper accommodation and security of items.

• Conditions: You may book extra seats for equipment up to 75kg (165lb), placing items beside a window and away from emergency exits for safety and convenience. Securing your equipment with a seatbelt is mandatory.

3. Transporting in the Hold as Checked Baggage

Larger media equipment that cannot be accommodated in the cabin may be checked into the hold. Virgin Atlantic emphasizes careful handling of such items, advising passengers to present them at the security checkpoint for special attention. While this option is suitable for larger media equipment, it's essential to be aware of the potential for additional fees.

Checked Baggage Allowance and Fees

• Economy Light: First bag costs £45-£65 ($60-$100), based on booking date, with no initial allowance.
• Economy Classic, Delight, and Premium: Includes two checked bags, and additional bags at £140 ($200) each.
• Upper Class: Three bags included, with the same fee for additional bags.

Bag Dimensions and Fees

• Standard Allowance: Up to 23kg for Economy and Premium, 32kg for Upper Class, with maximum dimensions of 90 x 75 x 43cm (35.5 x 29.5 x 16ins).
• Overweight/Oversized Bags: Bags exceeding these limits incur a £200 ($300) fee per item. Fees apply per flight and vary by origin. For the most up-to-date rates, check Virgin Atlantic’s website.
• Extra Bags: Up to seven extra bags can be added online, with a maximum of ten at the airport.

‍Special Considerations

• Flying Club Gold Members enjoy an extra piece of checked baggage, enhancing travel efficiency without additional costs.

Who Qualifies for Media Bag Rates?

To take advantage of Virgin Atlantic media rates, professionals are typically required to provide valid identification and, in some cases, accreditation that verifies their involvement in the media industry. This could include a press ID, a letter from a media organization, or similar documentation that supports the professional purpose of their travel and equipment transport. 

We encourage you to prepare your documentation in advance to streamline the verification process.

Booking and Preparations

For detailed and up-to-date information, visit Virgin Atlantic’s website or contact customer service. Early booking secures your arrangements and allows for any necessary clarifications regarding equipment transport.

Fly With Media ID: Your Key to Efficient Travel

In the dynamic world of media production, efficiency and budget control are crucial. That's where Fly With Media ID comes in, which is designed for media professionals, offering cost-effective and streamlined equipment transport across various airlines, including Virgin Atlantic.

Crafted with media professionals' unique challenges in mind, Fly With Media ID offers a robust solution to make your travel experience as seamless as your storytelling. 

Why Choose Fly With Media ID? Unlock exclusive airline media rates for equipment transport, allowing more flexible budget allocation, and letting you invest where it counts—your projects.

Contact us to discover more about Fly With Media ID and its benefits for your media projects.

‍